Only financially current members will be able to vote and discuss proposed amendments. The procedure will be conducted electronically on the NNOA Web portal; thereby allowing all active NNOA members the greater flexibility in participating in the election process. Voting will commence at 1200 EDT on Wednesday, 8 August 2018 and will close at 1600 EDT on Thursday, 9 August 2018.
- PRESIDENT (2 yr)
- EXECUTIVE VICE PRESIDENT (2 yr)
- REGIONAL VICE PRESIDENTS (2 yr)
- SECRETARY (2 yr)
- MEMBERSHIP DIRECTOR (2 yr)
- CHAPLAIN (2 yr)
- HISTORIAN (2 yr)
- SERVICE AFFILIATES (1 yr)
- PUBLIC RELATIONS OFFICER (2 yr)
PRESIDENT: The President shall be the head of the Association and in such capacity shall be the Chief Executive Officer of the Association and represent the Association in all matters pertaining to its affairs. The President shall preside over meetings of the National Conference and the Board of Directors. The President shall appoint all necessary committees, and shall perform such other duties as are usually incident to the office.
- The President may appoint an Executive Assistant or any other persons for the corporation, as the President deems necessary for the efficient operation of this Association. If this appointee is to be compensated for his/her services, the appointment must be approved by the Board of Directors.
- The President shall appoint a Legal Advisor who shall be the Legal Advisor to the President, the Board of Directors and the Standing Committees of the Association.
- The President shall submit an annual report of the Association for the activities of the year to the Secretary of the Department of Homeland Security, the Secretary of the Navy, the Chief of Naval Operations, the Commandants of the Marine Corps and the Coast Guard. Subject report shall be submitted within thirty (30) days of the close of the fiscal year.
EXECUTIVE VICE PRESIDENT: The Executive Vice President shall act as the President’s representative on all matters referred to him or her. The Executive Vice President, at the request of the President, shall preside over meetings of the General Assembly, the Board of Directors, committees, and shall perform such other duties as are incident to the office. The Executive Vice President shall advise the president on matters of policy and procedure concerning the Association and its chapters. The Executive Vice President shall assume the duties of the President in the event of absence, death, inability to serve or resignation.
CENTRAL & WESTERN REGIONAL VICE PRESIDENTS: The Regional Vice Presidents shall act as representatives of the President and, at the President’s request, shall preside over meetings of the General Assembly and the Board of Directors, and shall perform such other duties as described in the Bylaws, Bylaws of Incorporation or the Operations Manual. The Regional Vice Presidents shall be responsible to the Board of Directors for the effective and efficient functioning of the chapters and members-at-large. They shall act as official liaison between the chapters and the Board of Directors. The Regional Vice Presidents shall maintain oversight of chapters’ activities, providing direction and encouragement for chapter and members-at-large involvement in activities that further the goals of the NNOA. The Regional Vice Presidents shall attend the meetings of the Board of Directors. The Regional Vice Presidents shall offer advice as necessary to the President on improvements to and changes constructive to the operation of the NNOA.
SECRETARY: The Secretary shall maintain or cause to be maintained the records of all proceedings and of all matters essential to the work of the Association, and perform such other duties as are described in these Bylaws and the Operations Manual or as may otherwise be directed by the Board of Directors or the President.
MEMBERSHIP DIRECTOR: The Membership Director shall be responsible for the implementation of programs designed to maintain and promote the membership of the Association at the maximum obtainable potential. He shall chair the Membership Committee and be responsible for maintaining a complete and up-to-date membership roll. The Membership Director shall be a contact point for all members who transfer from one chapter in locating or affiliating with another chapter.
CHAPLAIN: The Chaplain shall perform divine and non-sectarian services at all meetings of the Association and shall conduct such ceremonies as may be required.
HISTORIAN: The Historian shall be responsible for the maintenance of the archives of the Association. The Historian shall compile annually, or cause to be compiled, from the archives of the Association and from other authentic sources, a narrative history of the Association, its activities and accomplishments.
OPEN POSITIONS – RESERVE, VETERANS’ REPRESENTATIVE, MARINE, NAVY & COAST GUARD SERVICE AFFILIATES: The Service Affiliates, Reserve Affiliate, and Retired Affiliate shall be responsible for assuring that the needs and concerns of their respective constituents are presented to the Board of Directors with recommendations for appropriate action. They shall provide liaison, as appropriate, between the President, Board of Directors and their respective constituents; keep the Board updated on programs, which affect the minority officers in the respective service; and assist in the development and implementation of association programs that enhance and assist in the minority officer recruitment, career development and retention programs. There shall be three Service Affiliates, one each from the Coast Guard, Marine Corps and Navy, one affiliate from the reserve community and one representative from the retired community.
PUBLIC RELATIONS OFFICER: The Public Relations Officer shall cause the planned dissemination of information pertaining to the activities of all elements of the Association, through news releases, special articles and bulletins. The Public Relations Officer shall cause to be published the official publication of the Association. The Public Relations officer shall also be responsible for furthering contacts between elements of the Association and the news media with the objective of broadly publicizing information about the endeavors of the Association.
Amendment Voting Open Now and Closes 1600/ET, Aug. 9th
Only financially current members will be able to vote and discuss proposed amendments. Proposals, including amendments to Articles of Incorporation and Bylaws, will be voted on electronically through the NNOA website. Please forward all proposals to me via e-mail or use the NNOA website portal. For proposals to be voted on during the National Symposium, they must be received by 17 July 2018. Proposals forwarded after this time will be presented to the General Body after 8 August 2018. Voting on Amendments opens 1 August 2018 and ends 1600 EDT on Thursday, 9 August 2018.
Remove the Far Eastern Regional Vice President position from the officers of the NNOA Board (NNOA Corporation) – Currently, the Articles of Incorporation lists four regional Vice Presidents as members of the NNOA Board of Directors/ Officers of the NNOA Corporation. The Far Eastern Regional Vice President position is one of the four and in recent history has only had one active Chapter in that region – the Okinawa Chapter. There is no incumbent in the Far Eastern Regional Vice President position. PROPOSAL: In order to allow the Okinawa Chapter to align under NNOA’s Western Region and the Western Regional Vice President, and in order to streamline NNOA’s national activities, remove the Far Eastern Regional Vice President position.
Establish a “NNOA Events Director” on the Board of Directors appointed by the NNOA President (or BoD). Currently, there is no single coordinator of the NNOA HQ events. The Regional VPs and the local Chapter where the capstone event, the National Symposium, is held manage the annual planning requirements. Creation of the position would consolidate this rotating responsibility into a single organizational element, allowing for focused, unified coordination of this capstone event, as well as sponsorship of and participation in all other NNOA National HQ events (e.g., BEYA, S-A-S, etc). In support of the capstone event, the Director serves as the Annual Leadership Symposium Chair responsible for coordination in conjunction with the host Regional VP and local Chapter. This action eliminates primary responsibility with RVPs and will allow RVPs to renew their focus on Chapter guidance and growth vice Symposium planning. PROPOSAL: In order to facilitate consistent NNOA marketing and messaging across all events and to support annual event planning, budgeting, and scheduling, establish a NNOA Events Director position on the NNOA Board of Directors/Officers of the Corporation appointed by the President.